Privacy Policy

Privacy Policy (version 1: May 2018)


Who we are

We are Shall We Dance Events.

Our website address is:

What is the purpose of this statement?

We are committed to protecting the privacy and security of your personal information.

This privacy statement describes how we collect and use your personal information in accordance with the General Data Protection Regulation (GDPR) as updated from time to time.

We will comply with data protection law. This says that the personal information we hold about you must be:

  1. Used lawfully, fairly and in a transparent way.
  2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  3. Relevant to the purposes we have told you about and limited only to those purposes.
  4. Accurate and kept up to date.
  5. Kept only as long as necessary for the purposes we have told you about.
  6. Kept securely.

What personal data we collect and why we collect it

Personal data you give us

You may give us personal data by filling in the contact form on this site or by corresponding with us by phone, e-mail or otherwise.

Here is a list of the personal data you may give us:

  • Name, title
  • Telephone Numbers
  • Email addresses
  • Website addresses


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When visitors use the contact form on the site we collect the data shown in the form.

Here is a list of the data you may give us:

  1. Name
  2. E-mail address
  3. Website


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Information automatically collected

We may also collect the following type of data when you visit our site:

  • technical information, including the internet protocol (IP) address used to connect your computer or device to the internet, your browser type and version, time zone setting, browser plug-in types and versions, operating system and platform

How we use your personal data

Most commonly, we will use your personal data in the following cirumstances:

  • to contact you in case of an emergency leading to cancellation of an event
  • to provide you with information about our events and other services or changes to any of these

Sharing your information

We do not and never will sell or share your personal data with any third parties for marketing purposes. The simple reason for this, is that it is yours, not ours.

There are instances where we do need to share your data with our website host, analytics, and search engine providers, that assist us in the improvement and optimisation of our site.

We may also share your data with social media where you directly tag us or link to our events or services.

We may share your personal data, if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to protect the rights of our or our customers’ safety.

Keeping your information

We will only hold on to your personal data for as long as it is needed to provide you with the information or service you are requesting, or to meet legal or regulatory data retention. We perform regular reviews of all the data we hold and assess whether it still needs to be kept. If there is no valid reason for us to keep it then we delete or destroy it.

If you leave a comment on our website, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

What rights you have over your data

If you have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Please keep us informed if any of your personal information changes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How to unsubscribe

By clicking “unsubscribe” or by updating your preferences via the links at the bottom of any email you receive from us or be email:

Once you do this we will update your profile to ensure that you do not receive further emails. It may take up to 28 days for this to be updated following the receipt of your request and we apologise for any messages you may receive in the interim period.

How to contact us

To contact us with any queries around data or this privacy statement, you can contact us in the following ways:


Changes to this policy

This policy will be updated from time to time to reflect both the latest data protection laws and how we use and process your data. The most current version will always be available on our site.